EMPLOYER
We are a Care company based in the beautiful village of Ashover in Chesterfield. Everything is on site, including the Director/Owners home so he is very much involved with the company. We have a Residential Home and Assisted Living village on site. The Assisted Living side of things is a little retirement village. We do also provide off site care calls to a number of clients nearby. We have beautiful gardens which we encourage all of our residents and staff to enjoy. We like to host garden parties, staff BBQ’s etc. in the gardens when the weather is good. We have our Owner & Director, Douglas, a Registered Manager who over sees the whole of Peak Care and a Deputy Manager at Grove House. Lauren is our Admin Manager who would be the line manager to the apprentice and also within the offices we have an Accounts
Manager. We are a small close team and aim to provide the highest standard of care to all of our residents. We are currently rated “GOOD” by the CQC but are aiming to achieve “OUTSTANDING” at our next inspection.
www.peakcare.co.uk (currently in the middle of creating and updating a new website)
Address: The Beeches, Moor Road, Ashover, Chesterfield, S45 0AQ
BRIEF OVERVIEW OF THE ROLE
We are currently looking for a dedicated individual who has a passion for developing their administration skills. As we work in the care sector you must have an interest and an understanding in caring for the elderly. Full training and support will be given in order for you to excel into a valuable member of staff at Peak Care.
VACANCY DESCRIPTION
(All with support/supervision of the Admin Manager until trained and confident with the below tasks)
- Checking timesheets
- Checking mileage claims
- Filing confidential staff information
- Filing confidential personal information of the Directors
- Answering the office telephone & taking accurate telephone messages
- Supporting the registered manager & deputy manager at our residential home, Grove House, with admin tasks
- Answering emails
- Answering enquiries
- Taking notes of smaller and simpler meetings
- Checking weekly rotas
- General office tidying
- Act as a “receptionist” 2 out of 5 days at the Residential Home
- Supporting the Director as and when required
- Ensuring all documentation is up to date are compliant
- Shortlist applicants from Indeed
- Socialising with residents where possible
- Get new starter induction packs prepared
- Prepare contracts and all other HR documentation and letter
- Chase references for new starters
- Process DBS applications
- Update petty cash book
- Sort out daily post
- Take delivery of parcels
- Complete purchases for all departments within Peak Care
- Print out order confirmations for the bank statement monthly
- Archiving of old documents/files
- Arrange interviews
- Obtain relevant ID documents for new starters
- All other admin duties as and when required
SKILLS REQUIRED
Organised, good time management, good English and maths skills, problem solving skills.
PERSONAL QUALITIES
Friendly, people person, highly motivated, loyal, organised, willing to learn, dedicated, quick learner
QUALIFICATIONS REQUIRED
You should have a good standard of Maths & English. Ideally GCSE Maths & English 4/C or above.
If you have not achieved these you may be able to study towards them as part of your apprenticeship, this will be discussed at college interview.
FUTURE PROSPECTS
There is potential for permanent employment on successful completion of your apprenticeship.
WORKING WEEK
9am – 4pm Monday to Friday. 35 hour per week. You will spend some of your working week in college, usually 1 day, alongside training in the workplace.
WAGE
£5 per hour for under 19.
TRAINING TO BE PROVIDED
Business Administrator level 3 Apprenticeship
or
Customer Service level 2 Apprenticeship
There may be a possibility to study towards Maths & English qualifications if you have not already achieved GCSE grade 4/C or above, this is dependent on individual circumstances.
COLLEGE CAMPUS
Buxton
THINGS TO CONSIDER
Public transport is not good in the area as we are in a rural area. Uniform is not required for this role but smart casual clothes are essential.
